Retreats should feel effortless — for you too.
Running a retreat is a labour of love, but the endless admin can drain your energy.I help retreat hosts organise, streamline, and manage everything behind the scenes so you can focus on creating a transformative experience for your guests.Get 10% Off Your First Month.
Working on retreat logistics can be draining.
As a retreat host, you wear many hats. You need to be a leader, a guide… but the constant pile of admin tasks holds you back.If you’re feeling overwhelmed by:☞ Organising event logistics
☞ Managing guest communications and payments
☞ Keeping your calendar in check
☞ Tracking everything from bookings to follow-up tasks
☞ Setting up systems that make your life easierYou’re not alone. Many retreat owners find themselves bogged down by these day-to-day operations. And that’s where I come in.
I bring calm to chaos.
Hi there, I'm Thomas Wong.I’m not a traditional VA. I’m a virtual operations support — offering ongoing, behind-the-scenes help with the systems, structure, and care your retreat needs to run smoothly.
I’ve spent years helping businesses organise and streamline their operations — especially in the wellness and event space. From spiritual events to corporate logistics, I understand the delicate balance of creating impactful experiences while keeping everything running smoothly behind the scenes.
Together, we’ll create calm and flow in your operations, from first enquiry to final thank-you note.One simple monthly package:• 10 hours/month of dedicated support
• Monthly check-ins & clear task tracking
• Tools hosted on my systems — no setup required• $450/month
• 10% off your first month
> What's Included:Guest Care
• Enquiry responses, waitlist, welcome emails, reminders
• Final info (travel, dietary, check-in logistics)Planning & Systems
• Project management and planning timelines
• Retreat checklist creation
• Simple workflows and organisationPayments & Organisation
• Payment tracking, invoice reminders, and updates
• Deadline and document trackingPost-Retreat Support
• Follow-up emails, testimonial gathering, rebooking workflows
Who I work with.
I work with retreat leaders who are at least 3 years into their business and meet all of the following:* Have run at least one paid retreat with real guests
* Have a clear audience and purpose behind your retreat — not a generic “transformational” offer
* Your website includes your full name, bio, and professional details
* Use a proper booking system
* Provide guests with clear onboarding and expectations
• Received testimonials from past guestsIf that sounds like you, we may be a good fit.
“My main concern was that handing off key admin and communications tasks would feel like losing control. But Thomas was incredibly sensitive to how I work — nothing felt generic. His process was consultative, collaborative, and thoughtful throughout. I never felt pressured or out of step.” — Janet F., academy owner“When looking for behind-the-scenes support, I care most about reliability and trust. Thomas was easy to work with — clear, organised, attentive — and at the same time welcoming from the very beginning. These details make a difference.” — Giulia C., creativity coach“If you need someone who can really tailor their process to how you work and make sense of your systems, I’d recommend Thomas. His approach is clearly structured, grounded, and easy to trust. You’re being guided, not just managed.” — Michael M., venue owner
Frequently asked questions.
What exactly will you help me with?
I support retreat hosts in all aspects of operations, from event logistics to guest communication and payment. My goal is to take these off your shoulders so you can focus on delivering the transformation your guests expect.Is this like hiring a regular VA?
Not quite. While VAs typically handle admin tasks, I focus on systems that streamline your operations. I’m here to help you plan, execute, and follow through — not only answer emails.Do you work with small retreat businesses?
Yes! Whether you’re hosting a weekend getaway or a week-long retreat, I’ll create systems and processes that fit your needs and size.
I only run one or two retreats a year — does this still make sense?
Yes. Planning, guest enquiries, and payments happen well before and after your retreat. I help you stay organised between events so your energy stays intact.Will I need to train you?
No. I take initiative and come with experience. You’ll get weekly updates and full transparency of activities.How do we communicate once I hire you?
We’ll stay in touch through Trello I’m here to support you in a way that feels seamless and stress-free.
Ready to reclaim your time — and your energy?
The support you need is just one step away. I’m here to free you from the chaos of operations so you can focus on delivering the experiences your guests will remember.With 10% off your first month, there’s no better time to get started.Apply below to get started.✅ No calls — Just fill out this short form to make sure we’re the right fit.